10 Gmail tricks and secret tips to get the most of it
Gmail tricks and insider tips to get the most out of Gmail in 2021
Looking for something solid Gmail tricks To attempt?
Gmail is the most popular email service out there. But there are millions of us who are ignorant of many of its functions.
Most of Gmail’s best features and productivity tips are under cover and would be great to get to know.
Here are some tips and tricks about gmail this will help you save hours and hours of emailing too Improve your email productivity skills.
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1) Gmail Trick # 1: Use Gmail Offline Style
Do you use Gmail when on a flight without WiFi? There are times when we have sudden email sending chores or check an email when we are not connected to the internet.
Here’s a solution for that, download the Gmail Offline Chrome Extension and voila!
You can now compose, read or reply to e-mails, even when you are offline. The emails created in this way are automatically synchronized and sent to the destination the next time your laptop establishes a Wi-Fi connection.
2) Gmail Trick # 2: Use Filters to Send Emails
A cluttered inbox is the worst thing ever, and searching through a specific email can be like looking for a needle in the hay.
Fortunately, Gmail introduced the search operators to make it easy to search specific emails based on the sender, size, and stars we assigned them. Here are some operators that are mainly used:
From: It extracts emails from a specific sender. From: Amy extracts all of Amy’s emails.
Size: Extracts all emails of a certain size.
We can customize it further by making the operators larger: to look for specific emails that are larger than the size you assigned [Larger:10M will search all files larger than 10 MB]. You can find more Gmail operators here.
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3) Gmail Trick # 3: Use keyboard shortcuts to get to Gmail faster
Keyboard shortcuts are always a faster way to get things done on your computer.
For Gmail we have a whole bunch of keyboard shortcuts like R for reply, Ctrl + K to insert a link, or Ctrl + Enter to send an email.
For more shortcuts to help you Gmail ninja style, you can go here or install the KeyRocket Chrome extension for the Gmail add-on that will teach you on the go.
4) Gmail Trick # 4: Send Larger Files Using Google Drive
Have you ever been frustrated sending emails that are larger than 500MB or 1GB? The solution for emailing larger files is here thanks to Google Drive.
All you have to do is select the Google Drive option in Gmail’s authoring mode.
Now you need to either select an existing file from your drive or upload a new one and then paste it.
Your sent e-mail will now contain the attachment as a link from which you can download the file. This trick allows you to send attachments up to 10GB.
5) Gmail Trick # 5: Generate Multiple Email Usernames for a Single Email ID
Yes, this Gmail trick is very useful and it is used to sort emails that are from a specific sender with a specific email id of yours.
In case you didn’t already know, Gmail doesn’t recognize periods [.] and plus signs [+] for user names. E-mail usernames like [email protected], [email protected] and [email protected] basically refer to the same user ID as [email protected]
This trick can be used for websites like Twitter that do not allow multiple logins from a single email ID.
6) Gmail Trick # 6: Bulky Unsubscribe from Mailing Lists
Over time, your email inbox will get filled with email from a website you registered with three years ago.
You may not want to revisit this, but they haven’t stopped bothering you with promotional emails.
Believe me, our inbox has become the best place to advertise and many spammer advertising networks access our email IDs out of nowhere and harass us with stupid insurance and car rental ads.
Lifehacker has a tip for this, with which you can filter out ad networks en masse and keep your inbox clean.
7) Gmail Trick # 7: Add a Snooze Button to Your Emails
I know how much we hate the snooze button on an alarm clock.
But when it comes to the email snoozing button, you can get your emails back to the top level at predefined times (no matter how many emails came in after the email).
Try Boomerang for Chrome and Firefox for $ 5 a month, or the Snooze extension for Chrome (it’s free).
8) Gmail Trick # 8: How to Increase Undo Time in Gmail
Gmail now has the very useful and much requested feature that allows you to undo your sent emails.
This is beneficial because shameless typing errors hide in public, only to pop up out of nowhere as soon as we hit the submit button.
By default, when you undo an email, you only have 10 seconds before Gmail can call back the email you have already sent.
So, to increase your undo time in Gmail, you have to Login to your account, tap the gear icon in the upper right corner Your Gmail inbox. Choose General and then find them “Undo Send” Possibility. Depending on your needs, choose from the available times of 5 seconds, 10 seconds, 20 seconds or 30 seconds. Done.
You can also use this undo-send feature in the Gmail app, which is a very handy Gmail tip.
9) Gmail Productivity Trick # 9: Filter out all promotional emails from Gmail
This is one of the latest Gmail tricks I spotted on Twitter from Ari Meisel on Chase Jarvis’ podcast.
If you’re a content marketer, blogger, or someone who’s subscribed to a ton of email newsletters, this Gmail productivity tip is for you.
Typically, anything that gets in your inbox can be newsletters, promotional emails, and other things that contain an “unsubscribe” button.
None of the important emails like business emails, receipts and invoices have this option.
So how about we create a Gmail filter and send all of those unwanted, unimportant emails to a separate folder?
Check this folder occasionally to check occasional missed emails or catch up on newsletters when you have the time, or delete them at the same time.
That’s how it’s done:
Just set up an email rule to automatically archive any email with an unsubscribe link (in a folder or label, as Gmail calls it).
When you use this trick, only very important emails (usually the important ones) will show up in your email, even in the Actions folder.
Isn’t it one of Gmail’s coolest productivity tricks!
What are your favorite Gmail tricks to get the most of it?
Keeping a neatly organized email box is just as important as keeping a clean house. Here are the tips I use to keep Gmail clean and effective.
I am sure there are many others Gmail hacks also.
Please comment on your tips Use Gmail effectively.